We’re looking for an experienced Executive Assistant to join our London team! This will be a full time role, where you will support the CEO and MD of Endaba.
Key responsibilities:
- Provide full administrative support and extensive diary management for the CEO and MD
- Manage the inboxes, reacting and responding pro-actively to all emails with minimal guidance
- Coordination and preparation of all documents and information required by team ahead of client and / or candidate presentations
- Take comprehensive, dictated notes and minutes efficiently
- Working with the company database and ensuring that all files are up-to-date
- Deal with highly confidential information daily in a professional and discreet manner
- Organise complex multi-country candidate interviews, across various time zones
- Pro-actively prepare proposals, candidate profiles, terms of business and paperwork for external clients with high attention to detail
- Set up and manage effective filing systems, digital and paper
- Coordinate complex global travel for the CEO and MD
- Initiate client meetings and be forward thinking in respect of the Director’s needs
The person:
- Team spirited, collaborative and with “roll up sleeves” mentality
- Able to work at a fast pace, multi-task, think pro-actively and take own initiative
- Rigorous and methodical
- Committed approach with high attention to detail
- Computer savvy and able to embrace new technologies
- Enthusiasm to learn in a growing business
- Professional, exceptionally well-organised and focused
- Excellent communication skills all-round
- Be the ‘glue’ – innovative and think ahead to always find more efficient and professional ways of doing things in a very busy and demanding environment
- Professional, enthusiastic and approachable manner and able to act as an ambassador for the brand
Experience:
- 3-5 years as a PA / EA managing multiple diaries for senior level Directors
- Daily use of Outlook, Power Point, Word and Excel Experience
- Experience working with a bespoke, complex database
- Experience working internationally on various time zones
- Experience booking global travel and complex itineraries
For more details, contact Emily Taylor at etaylor@endaba.com!
